Privacy & Cookies Policy

Last updated: 14th Jan 2026
Website: www.iotleaders.ai
Controller: IoT & AI Leaders Podcast (“we”, “us”, “our”)
Contact: hello@iotleaders.ai

This Privacy & Cookies Policy explains how we collect, use, share, and protect personal data when you visit our website or interact with us. It also explains how cookies and similar technologies are used.

1) What data we collect

a) Information you provide to us

When you fill in a form, subscribe, request information, download content, register for an event, or contact us, we may collect:

• Name

• Email address

• Company name

• Job title

• Phone number

• Message content and any other information you choose to share

b) Information collected automatically

When you browse our website, we may receive technical information such as:

• IP address (see analytics section for details)

• Device and browser type

• Pages viewed and approximate location (e.g., country/region)

• Referring page and general usage data

c) HubSpot tracking data (where enabled)

If you interact with HubSpot-powered forms or emails, HubSpot may record your interactions (e.g., email opens/clicks where applicable) and associate browsing activity with you once you submit a form or click a tracked link.

2) How we use your data

We use personal data to:

• Respond to enquiries and provide requested information

• Deliver content or services you request

• Manage subscriptions and marketing preferences

• Improve website performance, content, and user experience

• Measure marketing effectiveness and website usage

• Maintain security, prevent fraud, and troubleshoot issues

• Comply with legal obligations

3) Legal bases for processing (UK/EU-style)

Depending on your location and the context, we process personal data under one or more of these bases:

• Consent (e.g., marketing opt-in, optional cookies where required)

• Contract (e.g., taking steps at your request before entering a contract)

• Legitimate interests (e.g., improving our website, responding to business enquiries, maintaining security), balanced against your rights

• Legal obligation (e.g., compliance and record keeping)

4) Marketing communications

If you opt in, we may send marketing emails. You can unsubscribe at any time using the link in our emails or by contacting us at [PRIVACY EMAIL].

We may also contact you about our products/services where permitted by law (for example, in a business context). You can object at any time.

5) Analytics (Plausible)

We use Plausible Analytics to understand how visitors use our website and to improve it.

Plausible is designed to be privacy-friendly and does not use cookies in its default configuration. It reports aggregated usage statistics (for example: page views, referral sources, device type), and is intended to avoid identifying individual visitors.

If we enable any optional Plausible features that require cookies or additional identifiers (for example, certain campaign or goal tracking configurations), we will update this policy and, where required, request consent via our cookie banner.

6) HubSpot (forms, CRM, marketing automation)

We use HubSpot to manage enquiries, forms, email communications, and customer relationship management. When you submit a form, HubSpot stores the information you provide and may set cookies to support functionality such as:

• Remembering preferences

• Measuring form performance and marketing effectiveness

• Associating website activity with a contact record after a form submission (where enabled)

HubSpot may process data on our behalf as a service provider/processor, and may store data in locations outside your country. See “International transfers” below.

7) WordPress

Our website is built on WordPress, which may use cookies and similar technologies for essential site functionality. Depending on how the site is configured, this can include:

• Session and security cookies

• Admin/login cookies (for logged-in users)

• Preference cookies (e.g., language settings), where used

We may also use WordPress plugins that add features (e.g., forms, spam prevention, embedded media). Some plugins may set cookies or make requests to third-party services; where this is the case, we aim to reflect it in our cookie settings and disclosures.

8) Cookies and similar technologies

Cookies are small text files stored on your device. We may use cookies and similar technologies for:

a) Strictly necessary cookies

Required for the website to function and cannot be switched off in our systems (e.g., security, load balancing, consent preferences).

b) Functional cookies

Help with enhanced functionality and personalization (e.g., remembering preferences).

c) Analytics cookies (where applicable)

Used to measure website performance and usage. As noted above, Plausible typically operates without cookies in its default setup.

d) Marketing cookies (where applicable)

Used to measure and improve marketing campaigns (e.g., HubSpot tracking cookies). Where required by law, we will ask for consent before setting these.

9) Managing your cookie preferences

You can manage cookies in two ways:

1. Our cookie banner/settings (where available) to accept/reject optional cookies.

2. Your browser settings to block or delete cookies.

Blocking cookies may affect some website functionality.

10) Sharing your data

We may share personal data with:

• Service providers who help run our website and services (e.g., hosting, analytics, CRM/marketing tools like HubSpot)

• Professional advisers (e.g., legal, audit) where necessary

• Authorities where required by law

We do not sell personal data.

11) International transfers

Some of our service providers may process data outside the UK/EEA. Where this occurs, we use appropriate safeguards (such as standard contractual clauses and other lawful transfer mechanisms) to help protect your information.

12) Data retention

We keep personal data only as long as necessary for the purposes described in this policy, including:

• Responding to enquiries and maintaining business records

• Complying with legal obligations

• Resolving disputes and enforcing agreements

Retention periods vary depending on the type of data and why we hold it.

13) Security

We use reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or alteration. No method of transmission or storage is 100% secure, but we work to protect your information.

14) Your rights

Depending on your location (e.g., UK GDPR / EU GDPR), you may have rights to:

• Access your personal data

• Correct inaccurate data

• Request deletion

• Restrict or object to processing

• Data portability

• Withdraw consent at any time (where processing is based on consent)

• Lodge a complaint with a supervisory authority

To exercise rights, contact hello@iotleaders.com.

15) Children

Our website is not intended for children, and we do not knowingly collect personal data from children.

16) Third-party links and embedded content

Our website may contain links to third-party websites or embedded content (e.g., videos). Those third parties may collect data independently. We encourage you to review their privacy policies.

17) Updates to this policy

We may update this policy from time to time. The “Last updated” date will change when we do. Where changes are significant, we may provide additional notice.